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Freedom 250 Reception and Fireworks Event

This is a firm-fixed-price contract for the Contractor to provide comprehensive event management, venue, hospitality, entertainment, fireworks, permitting, transportation, parking, photography/videography, technical, safety, and on-site coordination services for a Freedom 250 commemorative event on…

Notice type	Presolicitation: Heads-up: the agency plans to post a bid soon. Get ready now.
Who's buying	American Consulate Sappo, State, Department of
Where	Work location not listed. The buying office is in Washington, District of Columbia.
Deadline	Thu, Nov 19, 2026 at 10:00 PM EST (27 days left)
Who can bid	Open to any business (no set-aside)
Industry	NAICS 561920 (Convention and Trade Show Organizers)
Solicitation #	19JA7027Q0002
Posted	Wed, Oct 21, 2026
Contact	Matthew J. Hafner, [email protected]

Heads-up: Must be registered in SAM.gov

Open the official posting

From the notice

[Updated on 10/21/2026] Cover Letter and RFQ19JA7027Q0002 (F250 Reception and Fireworks) has been uploaded. This is a firm-fixed-price contract for the Contractor to provide comprehensive event management, venue, hospitality, entertainment, fireworks, permitting, transportation, parking, photography/videography, technical, safety, and on-site coordination services for a Freedom 250 commemorative event on February 5, 2027. The event will consist of a two-hour reception at Nouvelle Pousse at Okurayama followed immediately by a 20-minute professional fireworks display beginning at 8:00 p.m. The contractor shall coordinate all elements necessary to deliver a safe, professional, and well-integrated event, including coordination with Nouvelle Pousse, Sapporo City, Hokkaido Prefecture, local police and other relevant authorities. The event occurs during the Sapporo Snow Festival period; therefore, the contractor shall account for any additional permitting, traffic, access, crowd-management, venue, environmental, or operational requirements associated with the festival. All responsible sources may submit a quotation, which will be considered. The Government may award the contract based on the initial offers without discussion. The resultant contract will be a firm-fixed-price contract. All U.S. Contractors must be registered in the System for Award Management (SAM) database https://www.sam.gov prior to submitting a quotation, in accordance with FAR provision 52.204-7. Therefore, pros

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